Contracts Administration Officer / Contract Specialist / Contract Coordinator / Contract Analyst / Procurement Specialist
Location: Dublin, Ireland (hybrid/mostly remote with occasional client office visits when required)
Our client is a Global Top Tier Management Consultancy’s have a dynamic and diverse Transformation Delivery team, delivering large-scale Capital Projects across Ireland.
The Contracts Administration Officer will support the Contracts Manager in the Procurement and Administration of contracts.
This role involves Managing Contract Documentation, ensuring compliance with Procurement Policies, and Providing Administrative Support to the contracts team.
The ideal candidate will have a strong understanding of procurement processes and contract management.
Key Responsibilities:
Contract Administration:
- Assist in the preparation, review, and Administration Of Contracts.
- Maintain accurate and up-to-date Contract Records and Documentation.
- Monitor contract performance and compliance with terms and conditions.
- Coordinate Contract Renewals, amendments, and terminations.
Procurement Support:
- Support the business unit in Procurement Processes in preparing requests for tender (RFPs), invitations to Tender, and other Procurement Documents.
- Assist in evaluating bids and proposals, ensuring compliance with Procurement Policies and Procedures.
- Liaise with suppliers and contractors to obtain necessary documentation and information.
Documentation and Record Keeping:
- Ensure all contract-related documents are properly filed and accessible.
- Maintain a comprehensive Contract Database and Tracking System.
- Prepare regular reports on Contract Status, Performance, and Compliance.
Compliance and Risk Management:
- Ensure all contracts comply with relevant Laws, Regulations, and company policies.
- Identify and mitigate potential risks associated with contracts.
- Assist in Conducting Audits and reviews of Contract Management Processes.
Administrative Support:
- Provide General Administrative Support to the Contracts Manager, including Scheduling Meetings, Preparing Agendas, and taking minutes.
- Handle Correspondence and Communication related to Contracts and Procurement.
- Assist in the preparation of presentations and reports for management.
Qualifications:
Education:
- Third level qualification in Business Administration, Law, Procurement, or a related field.
Experience:
- Minimum of 2-3 years of experience in Contract Administration or Procurement.
- Experience in a Utility / Utilities or Public Sector environment is an advantage.
Skills and Competencies:
- Strong understanding of Procurement Processes and Contract Management.
- Excellent organisational and time management skills.
- Attention to detail and accuracy in documentation.
- Strong Communication and Interpersonal Skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Knowledge of relevant laws and regulations related to contracts and procurement.
Additional Requirements:
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
- Familiarity with Contract Management Software and Procurement Systems is a plus.
They offer a competitive remuneration package. Their comprehensive Total Rewards package includes support for flexible working and career development, and you can select benefits that suit your needs, covering Holidays, Health and Well-Being, Insurance, Savings and a wide range of discounts, offers and promotions. Plus, they offer: Support and Coaching from some of the most engaging colleagues around. Opportunities to develop new skills and progress your career. The freedom and flexibility to handle your role in a way that’s right for you. All their employees are given a benefits package which they can tailor to suit their individual preferences.
Their range of benefits include:
• Pension
• Maternity & Paternity leave
• Discounted health insurance
• Bike to work Scheme
• Web Doctor – Free unlimited online GP consultations for you and your family
• Recognition Awards
• The purchase of additional annual leave
• Cash incentives for referrals
• Hybrid Working
• Work Mobile
• Free Gym membership
• TECH MBA paid by employer
• Travel Pass
• Wellness rooms Available in some offices
They committed to being an inclusive employer and they are happy to consider flexible working arrangements. They strive to achieve the right balance for their people, enabling them to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While their Client-Facing Professionals can be required to travel regularly, and at times be based at client sites, their flexible working arrangements can help you to achieve a lifestyle balance.
Career Progression
When you join our client, you will be supported to ensure that you are enhancing your skills from day one. Continuous learning, where you can develop the mindset and skills to navigate whatever comes next. As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are – success is defined by you, they will provide the tools and flexibility, so you can make a meaningful impact, your way. Transformative Leadership, they will give you the insights, coaching and confidence to be the leader the world needs. Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs. They have embraced Hybrid working adding greater flexibility and autonomy to the roles of their employees.
Interested? Please send a copy of your CV to hello@enexa-partners.com